Administrative Officer Job Description Description The Administrative Officer manages the clerical and administrative support to our staff. Ultimately, a top-performing Administrative Officer should be able to demonstrate exceptional organizational and time management skills to complete all duties in a timely manner. In the broadest sense, an administrative officer – also called an administrative services manager or business manager or officer – is the person in charge of overseeing all of the services necessary to keep the business running. Mon – Fri:  8AM – 5PM, 2133 Hospital Street, Christiansted, St. Croix, VI 00820 This document outlines the typical duties expected of the post -holder. This person will manage employee records, organize files, answer calls, and provide support for the entire company. 0000006451 00000 n Some of their main tasks include managing supplies stock, organizing company filing systems and preparing reports (e.g. Administrative Officer IV (Human Resource Management Officer II) (20-06-03) Municipal Government Malita, Davao Del Sur - Government Davao PHP 33K - 33K monthly DepEd Project Development Officer I (Youth Formation Coordinator) is responsible for performing technical tasks in the implementation and monitoring of the youth formation programs at the division level. ADMINISTRATION OFFICER JOB DESCRIPTION June 2011 Other Duties The duties and responsibilities in this job description are not exhaustive The postholder may be required to undertake other duties that may be required from time to time within the general scope of the post. ROLES AND RESPONSIBILITIES ACADEMIC AFFAIRS OFFICER (UNDERGRADUATE) 1.1. ADMINISTRATIVE OFFICER 1 Class Definition This is the first level of the Administrative Officer series where the primary function is office and/or administrative management. The specific duties and responsibilities of administrative positions are assigned by the president in accordance with law and college policy. Considerable knowledge of the general theory and principles of budgeting, general procurement and supply, personnel administration, and decision making in public administration; Knowledge of the principles and practices of public and business administration; Knowledge of research techniques and report writing; Ability to prepare accurate, clear, complete and concise reports; Ability to work with various software applications, such as Word, Power Point, Excel, Access and other computer programs and software; Ability to prepare comprehensive activity reports of agency functions; Ability to interpret and understand complex procedural and general administrative legislation, rules and policies and apply them to a wide variety of problems for recommending courses of action; Ability to solve problems by choosing solutions from among several alternatives that are not necessarily governed by established procedures; Ability to advise and provide assistance relevant to improvement in administrative matters, problem resolution and other changes; Ability to assist in the formulation and execution of agency policies and programs; Ability to initiate and install administrative procedures and evaluate their effectiveness; Ability to exercise resourcefulness in meeting new problems; Ability to assign work and to supervise staff of clerical and supervisory personnel; Ability to establish and maintain effective working relationships with all persons contacted during the course of work. Associated degree in Business Administration or related field and four years’ administrative expeience; Completion of the twelfth school grade, including commercial subjects and six years experience as an Administrative Secretary; or two years experience as an Administrative Officer I. Work differs from that of Administrative Officer I by the complexity of assignments and independent decision-making, but an employee is allowed to use his own judgment where necessary. The Department of Budget and Management has approved DepEd's request for the creation of Administrative Officer Il (SG-II) position, to be deployed at the Schools Division Offices — Personnel Unit. Supervision is exercised over a small clerical staff. Administrative Assistant II provides administrative support in a variety of functions to an individual, team, department or another group in an organization. U#��g��E�� Phone: 340-773-1095, Curriculum Center: The descriptions of the post cannot be exhaustive and the post-holder may be required to undertake other duties, normally these will be broadly in line with the listed key responsibilities. Duties and Responsibilities feb 22, 2018 He/she follows the process of the work of the staff to ensure timely performance of duties. DepEd MANAGEMENT STRUCTURE To carry out its mandates and objectives, the Department is organized into two major structural components. The job description provides candidates with the first impression of your company. The Budgeting Services provides management with economical, efficient, and effective budgeting services and … I'm excited about working as an administrative officer, so it seemed like a perfect opportunity." Administrative Officer Ii Deped Senior High Job Description. ADMINISTRATIVE ASSISTANT II AND III; Programs. Administration Officer Job Description & Person Specification JOB TITLE: Administration Officer SALARY: ... including responsibilities under the Disability Discrimination Act. Shared services. 0000004405 00000 n Job Summary: Maintains the leave records of employees and reports of incidents. While performing the duties of this job, the employee is required to: “No person shall be discriminated against in employment or in any educational program or activity offered by the Virgin Islands Department of Education on account of race, color, creed, national origin, sex, handicap or age.”, 1834 Kongens Gade, St. Thomas, VI 00802 A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Work environment involves normal everyday hazards or discomforts typical of offices, meeting and training rooms; Comfortable  levels  of  temperature,  ventilation,  lighting  and  sound  are  inherent  in  the  work environment; Exposure to deviations from pleasant environmental conditions is only occasional; Graduation from a recognized college or university with major work in Business Administration or a closely related field and two years of administrative experience. Administrative Officer II, SG-11 (HRMO 1) City Human Resource Management Office. This person will manage employee records, organize files, answer calls, and provide support for the entire company. Office II) Municipal Government of Taytay, Rizal - Government. DepED finance and other oversight agencies (COA, DBM, DOF, etc.) Administrative Officer Ii Deped Senior High Job Description. Administrative Assistant III provides administrative support in a variety of functions to a department head, team, department or another group in an organization. 0000001667 00000 n 340-775-2250 Specified below is the work station, allocation, and the duties and responsibilities of AO Il (HRMO l) items: Office Assignment SDO-Personnel Unit No. For example, using a keyboard; Move about and exert some physical dexterity. A Project Officer provides essential support to a project, working with the Project Manager and other team members to achieve project success. Collects, reviews and analyzes complex and/or confidential information and creates reports, charts, budgets, and other presentation materials. ��,�Bʢ�˼�b�k�. Collects, reviews and analyzes data and prepares reports, charts, budgets, and other presentation materials. 2 ICT Coordinator. 0000002335 00000 n 0000001133 00000 n Administrative Officer I. DepEd MANAGEMENT STRUCTURE To carry out its mandates and objectives, the Department is organized into two major structural components. Organizational Structure of DEPED 1. 0000005066 00000 n KEY RESULT AREA/S DUTIES AND RESPONSIBILITIES Personnel Administration Recruitment and Selection Provide human resources management support to the school head and coordinate with AO IV (HRMO II) of the SDO in the following HR-related functions: a. recruitment and selection of applicants in the school assigned b. Administrative Officers make sure their offices run smoothly. 3. Assists in planning, developing, and executing operating procedures for an agency or division; Participates in the planning and programming of agency activities and assists in formulating work schedules; Provides administrative staff support in the areas of fiscal management, personnel management, and other administrative functions; Supervises the maintenance of files and records, supplies and materials, and the preparation of reports; Prepares budget estimates of funds needed by the organizational unit suggesting needs for additional equipment, supplies, or personnel; Drafts appropriate justifications ensuring proper duplication and assembly of the departmental budget estimates; Ensures compliance with the laws, rules and policies governing budgetary and fiscal matters; Recommends when certain expenditures should be made, and informs proper authorities on the availability of unexpended funds to avoid overspending; Acts as personnel officer in a small or non-technical department in such matters as employee records, pay administration, training, and other related aspects of personnel administration and collaborates with the central personnel agency; Functions as a representative of the department or division; discusses and interprets agency programs and procedures; Ensures that personnel are informed of new or revised operating policies and that they are properly implemented; Performs liaison work on behalf of superior with other officials and groups; Prepares reports on the operation of a unit group of small units for use by higher-level departmental officials; Utilizes computer systems to provide appropriate support including preparing NOPAs and drafting reports and routine correspondence for the supervisor’s signature; Performs other duties as required or assigned. 2 SDO _ School _ ADOF2 Page 1 of 3 Department of Education JOB DESCRIPTION JD No. 35% Checks DTRs and … DepEd Project Development Officer II (DRRM) ensures the safety and learning continuity, institutionalizes Disaster Risk Reduction and Management (DRRM), Climate Change Adaptation (CCA), and Education in Emergencies (EiE), and strengthens the resilience of basic education in the context of natural and human-induced hazards. 0000005087 00000 n %PDF-1.2 %���� Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. General supervision is received from a higher level officer through conferences, and review of work for compliance with departmental rules and regulations. Administrative Officers work in office environments where they oversee and coordinate daily activities. Preview . An administrative officer ensures the uninterrupted operation of an organzation. Collects, reviews and analyzes data and prepares reports, charts, budgets, and other presentation materials. Administrative assistant job description: Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Preparing expense reports and office budgets. Employee works under the supervision of a higher-level officer who assigns duties, describes scope of goals and objectives and furnishes guidance only on critical issues; Work is controlled by routine review and reporting to or consultation with supervisors; Work is reviewed through conferences, reports and achievement of objectives; Instruction is provided in new situations, methods, procedures that are not clearly related to existing tasks and duties. Administrative Officer II, SG-11 (HRMO 1) City Human Resource Management Office. Project Officer Job Description. 0000003735 00000 n (Enclosure to DepEd Order No. Federal and departmental guidelines and procedures must be followed. _____ Revision Code: ___ Position Title Administrative Officer II Salary Grade 11 Parenthetical Title Administrative Officer I Governance Level School Unit Elementary School Division Reports to School head and AO V for Administrative Services in the SDO The administrative officer is responsible for the majority of administrative duties in the company. Post now on job boards. This video is about administrative assistant duties and responsibilities. 0000006430 00000 n This role plays a vital part in the administration and efficient operation of the office. Outsourced through school MOOE as deemed necessary. The descriptions of the post cannot be exhaustive and the post-holder may be required to undertake other duties, normally these will be broadly in line with the listed key responsibilities. ROLES AND RESPONSIBILITIES ACADEMIC AFFAIRS OFFICER (UNDERGRADUATE) 1.1. Employees perform a variety of important administrative duties in developing and maintaining departmental or institutional programs. 2. Calabarzon & Mimaropa. Administrative Officer Job Summary. Project Officers work in almost every field – construction, communications, education, sales – anywhere that projects are undertaken. The Official Website of DepEd- Tagum City Philippine Standard Time: DM261 03-16-2020 RE-UPLOADED ADMINISTRATIVE ASSISTANT III BOOKKEEPER AND ADMINISTRATIVE ASSISTANT II DISBURSING OFFICER ASSIGNED TO ELEMENTARY SCHOOL AND THEIR DUTIES AND RESPONSIBILITIES 3 0 obj << /Linearized 1 /O 5 /H [ 980 173 ] /L 8212 /E 7962 /N 1 /T 8035 >> endobj xref 3 26 0000000016 00000 n 0000003756 00000 n MAIN RESPONSIBILITIES, TASKS & DUTIES 1. the other Administration Officer, providing secretarial and administrative support to the fundraising teams across the four hospitals and the Charity overall. Job Brief: We are looking for an Administrative Officer to join our team and support our daily office procedures. THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING: • Posts all accounting entries to the various books of accounts, indices, journals and ledgers; This video is about administrative assistant duties and responsibilities. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. These professionals are in charge of different areas, depending on the organization employing them, such as management, public relations, business administration, and human resources. • The Central Office maintains the overall administration of basic education at the national level. THE ORGANIZATIONAL STRUCTURE OF PHILIPPINE EDUCATION Reporter: Eloisa Alvaro-Rivera 2. Requirements and Responsibilities Administrative Assistant IV provides administrative support in a variety of functions to an executive, team, department or another group in an organization. 340-778-1600 0000002135 00000 n You can post this template on job boards to attract prospect applicants. 0000003040 00000 n 0000001153 00000 n This document outlines the typical duties expected of the post -holder. POSITION : Administrative Officer II FORMER INCUMBENT : Rianne C. Ong ITEM NUMBER : TESDAB-ADOF2-41-2014 OFFICE : AD, FMS SALARY : SG-11 Php18,549.00 PERA : P2,000.00 . 0000005771 00000 n Employees in this class will manage, co-ordinate, and supervise a group of subordinates that provide the administrative support functions to an organization. Main duties include managing office stock, preparing regular reports (e.g. Administrative Officer Registrar Administrative Assistant (1) (1) (2) (3) Librarian. HR Initiatives. An administrative officer: general description. trailer << /Size 29 /Info 1 0 R /Root 4 0 R /Prev 8026 /ID[<48c1ae39845d09f60806f541649ea876><48c1ae39845d09f60806f541649ea876>] >> startxref 0 %%EOF 4 0 obj << /Type /Catalog /Pages 2 0 R /OpenAction [ 5 0 R /XYZ null null null ] /PageMode /UseNone >> endobj 27 0 obj << /S 36 /Filter /FlateDecode /Length 28 0 R >> stream Carries out administrative duties such as filing, typing, copying, binding, scanning etc. 0000002314 00000 n ADMINISTRATIVE OFFICER II DESCRIPTION OF WORK This is administrative work assisting in directing the activities of a large-scale divisional, department, or university program or in administering a specialized program or activity. A detailed and informative job description can help you attract the most qualified candidates. To carry out secretarial, administrative and clerical duties under the direction of the Directors or the Administration Manager. Interest in the duties of an administrative officer; A view to a long-term position; Example: "I have a friend who highly recommended your organization. the Directors or the Administration Manager. Job Type Full-Time. EMPLOYEES WELFARE BENEFIT / INCENTIVE SERVICES Under immediate supervision, takes charge of leave administration and employees welfare and benefits / incentives. 0000003061 00000 n Phone: 340-774-0100, Curriculum Center: 2 Sports Coordinator. 0000004384 00000 n Administrative Officer Responsibilities: Answering telephone calls, responding to queries, and replying to emails. Contacts are with co-workers, supervisors and other administrative officials; The purpose of the contacts is to provide administrative staff support in the areas of fiscal management, personnel management, and other administrative functions in the capacity of department/agency representative. POSITION : Administrative Officer II FORMER INCUMBENT : Rianne C. Ong ITEM NUMBER : TESDAB-ADOF2-41-2014 OFFICE : AD, FMS SALARY : SG-11 Php18,549.00 PERA : P2,000.00 . 0000007679 00000 n A detailed and informative job description can help you attract the most qualified candidates. 6h ago. ADMINISTRATIVE OFFICER 1 Class Definition This is the first level of the Administrative Officer series where the primary function is office and/or administrative management. Job Specializations Admin/Human Resources / Human Resources. �B��*A/��JE]�n���3W��؆��.��Z�\�eW�Ɋ��+ؒ�^G�bu���[��k�u�F����]�'�%�E�V�C���\�Uxn�d_��Kѳ��2`�� ���+)j��L���W:�[/f�c� �R��]O6��.��cAӋ�&�Id��jzjڋ�H�cB���7�G�7� n��6���&���Xx�R�l�ڐ��Jf���n�G�7�ޅ. What does a typical work day look like at your current or most recent administrative position? Job Summary: Maintains the leave records of employees and reports of incidents. Employees in this class will manage, co-ordinate, and supervise a group of subordinates that provide the administrative support functions to an organization. Whenever the attention of other high-level executives is requested, the administrative officer determines which information requires executive attention the most. Formulates a policy framework for the operationalization of the Administrative services in the Department. EXAMPLES OF DUTIES PERFORMED Serves as administrative officer in a state department or institution in supervising purchasing, budget preparation and control, conducting personal transactions, and acting for a superior in all routine matters in his absence. Administrative Officer II (Human Resource Mgmt. Available in. Employee is expected to use knowledge acquired through training and experience in making independent decisions. expenses and office budgets) and organizing company records. 2 Student Activities Coordinator. Feel free to add administrative tasks to meet your company's needs. : OSEC-DECSB-ADOF2-54-2004 Other Incentives/Bonuses: Monthly Economic … Recent DepEd Orders January 5, 2021 DO 002, s. 2021 – Revised Signing Authorities for Administrative and Financial Matters in the Department of Education January 4, 2021 DO 001, s. 2021 – Guidelines on the Evaluation of Self-Learning Modules for Quarters 3 and 4 for School Year 2020-2021 To provide the Schools Division Office with timely, responsive and economical administrative services in personnel and records management, cash disbursement, procurement, security and custody of property and the maintenance of facilities, in order to ensure efficient operation of the schools division office towards enabling schools and learning centers provide accessible and quality … The Administrative Assistant II is supervised by the Director or supervisor and may select, schedule, and assign and review the work of student workers or Graduate Assistants. 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